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Automatic Debit - Sign Up Forms
Procedures | Frequently Asked Questions | Download Form
Why Automatic Tithe?
Automatic giving is an automatic electronic transfer program that allows you make contributions without writing cheques. This creates another convenient avenue of giving for those who call Philpott Memorial Church their home. If you have been at Philpott for any length of time, you may have noticed that we want to create giving opportunities without pressure. At the same time, we attempt to provide ways that make giving easily accessible. At Philpott we believe that tithing is a form of worship and in no way want to make it less personal. Automatic giving still allows for personal involvement and control in every aspect. We have set it up in such a way that along with choosing the amount to give, you will be able to pick which day(s) of the month you would like to tithe: the 1st, 2nd, 5th, 15th, 16th and/or 20th of each month.
We also understand that things change and sometimes people wish to give less, more, etc. With a simple notification via e-mail to Philpott's Receiver, Ken Vyse, at receiver@getchurch.org or by phoning the church at (905) 527-4802, you can easily change anything you would like, including stopping automatic tithe at your convenience.
To sign up for our automatic debit program, please download and fill out the following PDF forms. When you have completed them, bring them to the church office. You'll find links to these forms here..
Procedures
In order to provide some structure to the procedure, we do ask that those who wish to participate follow a few simple procedures:
1. Fill out the Authorization Form -- Download form here
How to complete the form in DUPLICATE:
- Fill in the blanks including your full name, address, and account information.
- Under section 9, please indicate the dollar amount for each payment, and the dates (i.e., 1st, or 1st & 15th of each month). Currently, payments are being made on the 1st, 2nd, 5th, 15th, 16th, and 20th of the month. In order to keep the payment dates down to a minimum, it would be greatly appreciated, if you can chose one of these dates. Also, indicate the first month that you wish your automatic payments to begin. For processing, please allow at least two weeks from the date your form is received.
- Sign and date the form. If it is a joint bank account, both signers should sign.
- Keep one copy for your records and return the original copy along with a void cheque.
If the payment date falls on a weekend or a bank holiday, the payment will be processed on the next bank business day. For this reason, we are asking people not to select payment dates during the last few days of the month.
2. Turn in completed form and void cheque in a sealed envelope, addressed to:
Philpott Memorial Church
84 York Blvd.
Hamilton, ON L8R 1R6
ATTTENTION: RECEIVER (CONFIDENTIAL)
Bring it or mail it to the church office.
*NOTE: The Receiver and assistant will be the only ones who have
access to your information. After your banking information has been processed into a secure banking program, it will be locked up in a file.
WE VALUE THE PRIVACY OF YOUR INFOMATION!
3. When it takes effect:
Usually, Your first deduction will occur on the day or days you have chosen in the month following your enrollment in the program.
4. How to change information or stop automatic tithe:
You can e-mail the Receiver at receiver@getchurch.org with any changes. (Please do not email account numbers.)
You can mail a letter to the church (see above) with any changes.
The church should receive any notification, regarding a change, no later than 10 days prior to the requested change. However, we realize that unusual circumstances may require immediate attention. If this is the case, please phone the church office and the secretary will direct you to the church Receiver or assistant, who will try and facilitate your request as quickly as possible. A follow up request (e-mail or mail) should be submitted afterwards as confirmation.
No matter which option you choose, please include the following:
- Date the request.
- Name and address.
- Clearly identify the change or changes you are requesting.
- The date that the change or changes should take affect.
- Your signature.
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FAQ (Frequently Asked Questions)
Q. What is the advantage of automatic giving?
A. You can prioritize your giving within your budget. You can increase your faithfulness to God. It will save you time. You also help to stabilize the church's budget.
Q. How is my automatic giving deducted from my account?
A. Once you authorize the transfer, your specified contribution is electronically transferred directly from your chequing or savings account to the church's account.
Q. When will my contribution be deducted from my account?
A. On the day you select, unless the payment falls on a weekend or a bank holiday, in which case the payment will be processed the next bank business day. You never have to worry about forgetting a contribution.
Q. If I do not write cheques, how do I keep my bank balance straight?
A. Since your contribution is made at a pre-established time, you simply record it in your cheque register on the appropriate date.
Q. Without cancelled cheques, how can I prove my contribution?
A. Your bank statement gives you an itemized list of electronic transfers.
Q. Is automatic (electronic) giving risky?
A. Electronic giving is less risky than writing cheques. It cannot be lost, stolen, or destroyed in the mail. It has an extremely high rate of accuracy.
Q. What if I change bank accounts?
A. Notify us with your new banking information and we will update your file.
Q. How much does automatic giving cost?
A. This depends on the banking institution that you deal with. It may cost you nothing, or there may be service charges involved. Check with your bank.
Q. What if I try automatic giving and don't like it?
A. You can cancel your authorization at any time by notifying us (See "Procedures" above).
Q. How do I sign up for automatic giving?
A. See "Procedures" above and/or download a form here
Q. Who do I direct other questions to?
A. You can contact the church office at (905) 527-4802, or e-mail the Receiver at receiver@getchurch.org.
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